Our Firm:

Since our founding in 1930, Mandelbaum Barrett has been committed to providing our clients with the highest level of personal, hands-on attention to their legal needs. With 90+ attorneys (and growing) and 7 offices in New Jersey, New York, Colorado, and Florida, we are rated as one of the Best Places to Work and one of the Best Law Firms in New Jersey. What sets us apart is our people-centered culture, where we strive to recognize, reward, and unite our attorneys and staff.

Purpose of Role:

We are seeking to hire a Full-time Estate Administration Paralegal for the firm’s Roseland, NJ office. This position’s ideal candidate has a strong work ethic, exceptional problem-solving skills, and comfortable working in a fast-paced dynamic workplace.


  • Preparing drafts of Probate documents for the attorneys, such as applications, motions, notices, and inventories, filing pleadings and hearing documents, communications with court staff and clients, preparing correspondence, meeting with clients to notarize, witness and sign documents, and being able to handle responsibility for the case, making sure all deadlines are met
  • Preparing Federal and state estate and inheritance tax returns
  • Preparing estate and trust accountings
  • Preparing appropriate release documents for estate distributions and assisting with transfers of estate property to beneficiaries
  • Continuously review and update case progress and determine case closure, keeping matters moving as seamless as possible
  • Assist in keeping staff, attorney, and clients on-task
  • Assist in preparing Elder Law, Guardianship and Business Incorporation documents
  • Complete daily tasks and assignments independently with little supervision in a timely manner to meet deadlines
  • Preparing drafts of Estate Planning documents for attorneys, including Wills, a variety of Trusts and disability planning documents
  • Communication with our clients, witnessing and notarizing documents, and being able to handle responsibility for the matter and manage the workflow in a timely manner


  • Minimum of 3+ years relevant Estate Administration experience supporting a legal practice required
  • Proficiency with MS Word, Excel, and Kofax [Adobe]; knowledge of ONESOURCE or other estate tax return software a plus
  • Excellent organizational skills are critical
  • The right candidate must have the ability to efficiently organize and prioritize numerous tasks and complete them on time with attention to detail and accuracy
  • Must be self-motivated with the ability to work independently and as a team member
  • Strong research, analytical, and critical-thinking skills
  • Excellent communication and interpersonal skills, with ability to communicate with diverse attorneys, staff, and clients
  • Must possess the ability to provide information with courtesy and tact while safeguarding confidentiality
  • Excellent grammar, proofreading, and English composition skills are also essential
  • Must be enthusiastic, articulate, a quick-study, friendly, dependable, punctual, a team player and thrive in a fast-paced environment

The Perks:

Competitive Salary & Benefits Package

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. For more information on our firm and our culture, visit us at https://www.mblawfirm.com/

Work Location: One location- Roseland, NJ

Work Remotely: No