Our Firm:

Since our founding in 1930, Mandelbaum Barrett has been committed to providing our clients with the highest level of personal, hands-on attention to their legal needs. With 90+ attorneys (and growing) and 7 offices in New Jersey, New York, Colorado, and Florida, we are rated as one of the Best Places to Work and one of the Best Law Firms in New Jersey. What sets us apart is our people-centered culture, where we strive to recognize, reward, and unite our attorneys and staff.

Purpose of Role:

We are seeking to hire an Events Coordinator for the firm’s Roseland, NJ office. As the Events Coordinator of one the leading law firms in New Jersey, you will be responsible for managing all aspects of internal/external events, such as monthly birthday celebrations, CLE programs, webinars, and charitable events from planning and development to execution and post-event follow-up. This position will report directly to the Chief Culture & Marketing Officer.

Responsibilities:

  • The coordinator will lead, project manage and execute client-facing and internal & external events supporting the firm’s marketing goals and initiatives
  • This includes high-touch and high-profile client development events and activities, webcasts and seminars, key internal firm events, and special partner projects
  • Work closely with a number of partners, practice managers, business development colleagues and the Marketing Team to conceptualize and pitch ideas, venues, and entertainment for client events
  • Responsible for researching, sourcing, negotiating and contracting venues, entertainment, and vendors/suppliers
  • Project manage by developing and communicating timelines, budgets, and event details for live events such as the menu, décor, entertainment
  • Oversee the lifecycle of events from start to finish, handle all logistics for virtual and live events, including on-site event management, scheduling, and running tech rehearsals, and post-event follow-up, including all invoicing/payments, preparing estimated budgets and final cost reports, tracking attendance, drafting follow-up correspondence, logging activities and tracking client and lawyer feedback
  • Organize events in conjunction with sponsorships and outside organizations such as golf events and 5K walks
  • Manage virtual webcasts and conferences, including coordinating with virtual producers; creating and sending invitations and email communications; scheduling and running the technical rehearsal and live event, confirmations, and post-event follow-up; and coordinating Continuing Legal Education (CLE) letters and certificates with our CLE Specialist
  • Work closely with the firm’s in-house Service Center to coordinate logistics for virtual and on-site events
  • Coordinate with Accounting to ensure all vendors/suppliers’ contracts and payments are managed appropriately and the firm receives the best level of service
  • Provide support to Marketing Team colleagues as necessary
  • Understand the firm’s market offerings, practice areas and target business market

Qualifications:

  • Bachelor’s degree in Marketing, Communication or other relevant major
  • Minimum of 3-5 years of events planning experience
  • Law firm experience a plus
  • Strong written and verbal communication skills to communicate with lawyers, senior management, clients, and colleagues
  • Ability to lead and work independently, meet deadlines, and perform well under pressure
  • Detail-oriented, a self-starter, outstanding project management skills and a team player
  • Event experience in major cities; knowledgeable of venues and vendors

The Perks:

Competitive Salary & Benefits Package

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. For more information on our firm and our culture, visit us at https://www.mblawfirm.com/

Work Location: One locationRoseland, NJ

Work Remotely: Hybrid opportunity

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